FAQs

Formerly FBSFlex

Employer Questions

What access do I have to reports?

FUNDING REPORTS – bank activity reports (ACH)

• Employer Funding Notification– Weekly funding report for claims paid (including mobile app, portal, email, fax). This report is posted by Monday afternoon and an email goes to all client contacts with approved access to reports. This Excel document provides a summary on sheet one, and detail on sheet 2 of the claims being funded. The total shown represents the amount that will be debited from your bank account Wednesday night and is listed as AleraPay.
• Debit Card Funding Report- Weekly debit card report for settled swipes. This Excel report is posted by Monday afternoon and an email goes to all client contacts with approved access. The report provides a total on sheet one, and details on sheet two, of the swipes being funded. The ACH transaction that will debit this amount from your bank account will occur on Tuesday and is listed as Bancorp.

ADMINISTRATIVE REPORTS

Account Balance Detail Report – Posted weekly and available ad-hoc, provides detailed employee account information, such as elections, rollovers, approved and denied claim totals, and plan balances.

• Pending Repayments Report -Posted weekly, provides a list of participants that have used their AleraPay card for an ineligible expense that must be repaid to the plan.
• Enrollment Report- Posted weekly, provides a comprehensive plan participant list.

Employee Questions

How do I check my balance? 

1. Log into your AleraPay Participation portal
2. Click Participant Login on the right-hand side of the page.
3. Enter your user name and password

• If you are a first-time user enter your default login information — first initial, last name, date of birth "DDMMYY" (no spaces). If your default login is not working, make sure you are entering the date of birth as shown above.
• Your first-time password is last name and last four digits of SSN# (no spaces)
• Balance information will be displayed on the left-hand side of the page.

Why am I getting a substantiation request (1streceipt, 2nd receipt, or Request for more information - RMI)?

AleraPay administers your tax-sheltered reimbursement accounts and is required, by the IRS, to show the plan has been properly administered. For you, this means that you will be required to provide an itemized receipt and/or EOB for some or all your transactions. This information contains protected health information and is not transmitted in your debit card transactions, and AleraPay can't request it on your behalf. This process is designed to protect you, your employer as the plan sponsor, and AleraPay as the plan administrator.

What do I need to send in to satisfy a substantiation request?

An EOB (Explanation of Benefits)

• This is a document created by your insurance carrier/company. It is most identifiable by stating “THIS IS NOT A BILL” at the top in bold letters.
• These notices may be mailed directly to you, but you can always call to request a copy or go to your insurance carrier’s website to access your claim history. Check your insurance card for contact information.

An itemized/5 item receipt.

This is a detailed receipt that you can obtain from your provider directly. It will need to show the following 5 pieces of information;

1. Provider name
2. Patient name
3. Date of service
4. Description of services rendered
5. The amount owed/paid after any/all applicable insurance payments

** Please note that even with itemized receipt an EOB may be required for certain account types. **

How do I submit documentation?

You can submit the requested information by any of these means.

• Using the mobile app click file a claim and follow the prompts, upload receipt and submit claim take a picture of receipt/EOB and follow prompts
• While logged into the participant portal attach the receipt/EOB
• Fax receipt/EOBANDclaim form to 585-641-7500
• Mail receipt/EOBANDclaim form to AleraPay, 400 WillowBrook Office Park, Ste 400, Fairport, NY 14450

How do I file a claim through the portal?

• From the home page, click File a Claim
• Fill out prompts and click Next
• Upload valid documentation and click Next
• Fill out claim details and hit Next
• Confirm details and submit the claim

** NOTE: You will be required to upload a document to file the claim electronically **

How do I check the status of my claim?

• From the Home page locate the Dashboard tab
• Locate your claim (listed in the date of service order)
• Click on the claim line to see additional claim details

How do I update my personal information?

• Please contact the AleraPay team directly to update your profile information: 800-622-6233

Frequently asked debit card declined questions

• My card has not been activated
  • Call the number on the card to activate
• My card has no funds remaining card has insufficient funds and the merchant does not support partial authorization
  • Check your account balance through the mobile app or online portal
• My card has sufficient funds, but the merchant does not support partial authorization
  • Call customer service at 1-800-622-6233
• I am attempting to purchase only non-healthcare eligible items with a card that has only an FSA and/or HRA purse
  • Your plan is limited to certain purchases, refer to your plan documents for debit card details
• My card is expired, how do I get a new one?
  • Go online and order a card, PROFILE tab then BANKING/CARDS
  • Or call customer service at 1-800-622-6233